NTSA Motor Vehicle Transfer Ownership Form, Procedure & Fees in Kenya

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ntsa vehicle transfer form procedure fees kenya

The registration certificate is the other name given to the Vehicle Ownership registration card in Kenya. This document is absolutely mandatory in order to put a vehicle in circulation. It can be claimed in case of control of the authorities. If you do not show it, you incur a large fine.

When there is a transfer of motor vehicle ownership in Kenya, the new owner must register his name with it. This situation occurs in particular as a result of:

  • A transaction with another person (purchase, sale, exchange or donation)

  • The death of the owner of a vehicle

  • The donation of a vehicle to an organization

  • The sale of a vehicle to a merchant (with or without the purchase of a new vehicle)

When transferring ownership of a used vehicle, the total mileage travelled by that vehicle must be declared, except in the case of a moped or motorcycle with a cylinder capacity of 125 cm3 or less.

You need to file a vehicle’s file list its descriptive data (make, model, year, engine capacity, net weight) as well as those relating to its registration (number of former owners and years of acquisition).

The file makes it possible to know, in particular, whether the vehicle:

  • Has been seriously damaged or rebuilt

  • Has been mechanically verified by the Company

  • Has been used for commercial purposes (eg as a taxi)

Before renting or buying a used vehicle or getting car insurance in kenya, it is recommended that you request a copy of your file to complete the transaction knowingly.

Logbook Transfer to Verify Car Ownership In Kenya

The NTSA may refuse to register a vehicle acquired as a result of an inter-entity transaction if one of them has lost the right to register a vehicle or to sell a vehicle registered in Kenya (for example, if unpaid fines are in his driving record).

Before concluding a transaction with another person, it is recommended that the vehicle is registered. Before you can be the official owner of such a car, you must do a logbook transfer to verify the car ownership according to the National Transport and Safety Authority (NTSA) and Kenya Revenue Authority (KRA) regulations. Several procedures are involved when changing the title of a motor vehicle in Kenya

Why Registering a vehicle is important?

It has become more clear that all government services will soon switch to digital platforms, allowing citizens to access services from their homes and business premises.

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TIMS is one of these platforms offering online services, which was launched by the National Transport and Safety Authority (NTSA).

What is TIMS?

Transport Integrated Management Systems (TIMS) is a multi-service platform, including the transfer of ownership of their vehicle.

In addition, individuals, brokers, financial institutions or businesses are all eligible to use TIMS, which includes:

  1. Registration of car

  2. Duplicate Logbook application

  3. Application of the reflective license plate

  4. Transfer of car ownership

  5. Vehicle inspection

  6. Search for car online using registration number or chassis number

  7. Change of particularity

How to register in TIMS?

To access the services available on this platform, you must create a personal account;

  1. Open the NTSA Web Portal using this link.

  2. The buyer and seller are required to register an account in order to transfer a vehicle.

  3. Click Register Account to enter your details and follow the process to complete the registration.

  4. Make sure you click Subscribe SMS at the top right of your screen to receive a security code and other notifications associated with the vehicle transfer process.

  5. After registering, use the link provided above to display the login interface.

  6. Click the login method to choose whether to use the ID number for individuals and the user name or certificate of incorporation for businesses, followed by your password.

  7. Enter the pop-up security code sent to your mobile phone via SMS.

  8. Finally, click the Login button to connect to the system.

Motor vehicle transfer ownership in Kenya – Procedure, Form & Fees

Before embarking on an NTSA logbook transfer, it is important to note that initially, one had to acquire a transfer form ‘C’ also referred to as the NTSA Motor Vehicle Transfer Form from either the Road Transport Offices located at Times Tower in CBD Nairobi, Custom House in Mombasa or the District Commissioners Office. Presently, the procedure is done online as indicated below.

[PDF]simple steps to guide in transfer of motor vehicles – NTSA

NTSA motor vehicle transfer Form Download


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Traffic Act Form C Download NTSA motor vehicle transfer form PDFNote: A copy of this transfer form should be sent to the Registrar of Motor Vehicles PO. O Box 30440 Nairobi informing him of the names/name of the new owners/owner and the address I have assumed ownership of a vehicle with the following registration mark and number Private..

Key points for vehicle transfer form in Kenya

In brief, the four important things to take from this article are that

  • Both the owner and the buyer of the car MUST create an account on TIMS

  • The buyer and seller must enable SMS code notifications to assist with security verification procedures.

  • Kenyans with e-citizen accounts can use their login details to log on to the TIMS and update it as needed.

  • One can also download the NTSA App from Google Play Store and submit inquiries through it in case of any issues with vehicle ownership transfer.

One of the most important services provided here is the transfer of ownership which would normally take a lot of time.

  1. To access the transfer menu, you must click the Vehicle Registration button.

  2. Then proceed to the property transfer request.

  3. Next, you must click on the Create New button and enter the registration number of the vehicle you wish to transfer.

  4. Click the Inquire button.

  5. Note that this page must show you the basic information about the vehicle to be transferred, including the original owner.

  6. Click View to view the vehicle details and download a scanned copy of the logbook.

  7. Under New Car Owners, the seller must select Individual/Non-Individual/Financial, then enter the buyer’s details.

  8. For individuals, you must enter the national ID/foreign ID and PIN; and for the company/ financial institutions, enter the PIN code and click the Add button.

  9. Go to Security Verification, select Mobile and click send verification code.

  10. Enter the verification code sent to your mobile phone number, click on Disclaimer and submit.

Once the seller has provided the details, the buyer should receive an SMS notification that a vehicle has been transferred to them.

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The buyer is then required to accept or reject the property so that the entire process is complete.

NTSA motor vehicle transfer procedure – form, fees & requirements

Cost Of Motor Vehicle Transfer in Kenya (Fees)

Want to know how much it costs to transfer motor vehicle in Kenya?

Below are the transfer fees applied by TIMS Kenya NTSA, and they vary depending on the engine capacity.

  • Vehicles with the engine not exceeding 1000 cc – 1660/KSH
  • Cars with engine capacity between 1001- 1200cc – 1890/KSH
  • Motor vehicles ranging between 1201 to1500cc – 2065/ KSH
  • Vehicles of 1501-1700 cc – 2410/KSH
  • Cars between 1701-2000cc – 2695/ KSH
  • Motor vehicles ranging between 2001-2500 – 3845/KSH
  • Motor vehicles ranging between 2501-3000 – 5055/KSH
  • Vehicles above 3001 costs 5915/KSH
  • The cost for trailers with four wheels or less is 1030/KSH
  • Vehicle with more than four wheels -1890/KSH
  • Tractor -1030/KSH

How to accept/refuse ownership of a vehicle by the buyer in TIMS

To accept or reject the transfer, the buyer must log in to the web portal.

  1. Once logged in, you must click Accept Property, enter the registration number, and click Request.

  2. Click View to see the details of the vehicle.

  3. Under Security Verification, select the verification (mobile) mode and click Send verification code.

  4. The system will automatically send a verification code to the mobile phone of the buyer. Fill in the code and click Accept or Decline during the transfer. Once you choose decline, the vehicle returns to the seller. On the other hand, if you agree, you must provide all the relevant information required.

  5. Finally, click Submit to have the request forwarded to the NTSA for processing and issuing the logbook within 7 business days.

However, you should note that the buyer and the seller must have an account on TIMS. Similarly, both must also subscribe on mobile to receive an SMS code.

In addition, those who have an eCitizen account can use their usernames and passwords to log into TIMS and update themselves accordingly. Inquiries can be sent via the free NTSA app, available on Google Play Store.

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